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Event Terms & Condition

By registering for and participating in any race, walk, fun run, or event hosted by Kharites Works, participants acknowledge and agree to the following Terms & Conditions.

1. Registration & Participation

  • All participants must complete the official registration process before participating.

  • Registration is non-transferable unless approved by event organizers.

  • Participants under 18 years old must have a parent or legal guardian complete registration and agree to all event policies on their behalf.

  • Participants agree to follow all event rules, staff instructions, safety guidelines, and local laws.

2. Assumption of Risk

Participants understand that running, walking, and outdoor event participation involve inherent risks, including but not limited to:

  • Falls

  • Collisions

  • Uneven terrain

  • Weather conditions

  • Wildlife or environmental hazards

  • Physical injury, illness, or medical emergencies

Participants voluntarily assume all risks associated with participation.

Participants confirm they are physically capable of participating and have consulted a physician if necessary.

3. Waiver of Liability

To the fullest extent permitted by law, participants release and hold harmless Kharites Works, its directors, volunteers, sponsors, partners, vendors, staff, affiliates, and property owners from any and all claims, liabilities, damages, injuries, losses, or expenses arising from participation in the event.

This includes claims related to:

  • Personal injury

  • Property damage

  • Accidents

  • Illness

  • Delayed medical treatment

  • Acts of negligence

4. Medical Authorization

Participants authorize event staff and emergency personnel to obtain medical treatment if necessary during the event.

Participants understand they are financially responsible for any medical expenses incurred.

5. Refund & Cancellation Policy

  • All registrations are final.

  • No refunds, transfers, exchanges, or deferrals will be issued unless otherwise stated by the event organizers.

  • Events may proceed rain or shine unless conditions are deemed unsafe.

  • Kharites Works reserves the right to modify, postpone, shorten, reroute, or cancel the event due to weather, safety concerns, emergencies, low participation, or circumstances beyond organizational control.

If an event is canceled due to circumstances beyond reasonable control, refunds may not be provided.

6. Trail & Course Conditions

Participants understand that race routes may include:

  • Paved surfaces

  • Gravel paths

  • Dirt trails

  • Natural terrain

  • Uneven or slippery areas

Participants agree to exercise caution throughout the course and accept responsibility for navigating varying trail conditions safely.

7. Conduct & Safety

Kharites Works reserves the right to remove any participant from the event for:

  • Unsafe behavior

  • Harassment or abusive conduct

  • Disorderly behavior

  • Failure to follow event rules or staff instructions

Participants are expected to treat fellow runners, volunteers, staff, and community members with respect.

8. Photography & Media Release

By participating, participants grant Kharites Works permission to use photographs, videos, audio recordings, or likenesses captured during the event for:

  • Social media

  • Promotional materials

  • Advertising

  • Website content

  • Future event marketing

No compensation will be provided for such use.

Participants who do not wish to appear in media materials should notify organizers before the event begins.

9. Charity & Fundraising Acknowledgment

Participants understand that Kharites Works is a community-focused nonprofit organization and that proceeds from events may support outreach initiatives, clothing drives, community resources, advocacy efforts, and related charitable programs serving the San Antonio area.

10. Event Changes

Kharites Works reserves the right to:

  • Change start times

  • Modify race routes

  • Adjust participant limits

  • Update policies or procedures

  • Substitute swag, medals, or merchandise when necessary

Participants will be notified of significant updates when reasonably possible.

11. Agreement to Terms

By registering for or participating in the event, participants confirm that they:

  • Have read and understood these Terms & Conditions

  • Agree to abide by all event rules and policies

  • Voluntarily accept all risks associated with participation

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